00:30:52 SCC Committee Room: Good idea. We went ahead and started recording 00:31:06 Justin Tonga: Great thanks 00:31:27 Elder Ed: Can you enable the AI summary and make that available also? 00:31:35 SCC Committee Room: Is there still interruption? Please let me know if audio and video is working 00:32:01 Justin Tonga: Audio sounds good 00:32:03 Joseph Gunawan: it's good on my end 00:32:09 Mr. McConnehey: Audio is working 00:36:54 SCC Committee Room: I haven’t personally used the ai feature. No promises, but I’ll try to send the ai summary if possible after the meeting 00:40:45 MannyG: Amen! 00:44:00 MannyG: Replying to "I haven’t personally..." Can we ask questions using chat? 00:48:34 Mr. McConnehey: Are you saying that not only is the report is missing but the corresponding tithe payment is also missing? 00:48:51 Nick Perez: yes, please ask questions on the chat. We'll try to respond after the person's presentation 00:49:38 Jose: what reports are you talking about? is that the tithe reports? 00:50:09 SCC Committee Room: Yes, Kathleen is referring to the tithe report 00:50:49 Jose: are you saying not all churches are not reporting their collection every month? 00:51:10 noelia carter vnsda: What day remittance will be collectedfrom the checking account? 00:51:33 MannyG: Replying to "Yes, Kathleen is ref..." Pls explain the procedures for the ACH 00:52:16 D_SITORUS: What is the percentage of churches that is not enrolled in ACH and what is the effort to make it to 100%? 00:52:17 Jose: what is the reason why churches are not reporting on time 00:53:43 MannyG: Replying to "Yes, Kathleen is ref..." Do we have ability to reject the ACH if it happens to be incorrect? 00:59:07 D_SITORUS: Replying to "What is the percenta..." Has been this answer? 00:59:31 manuel henriquez: unrelated question. can be answered later. we subsidize two schools when other churches only subsidize only one school. is this correct? this is the Norwalk church. 00:59:32 D_SITORUS: Replying to "What is the percenta..." What is the percentage of churches that is not enrolled in ACH and what is the effort to make it to 100%? 01:07:09 David Calvert: Wouldn't asking a custodian to clean the bathroom be directing them? 01:11:02 Jose: What is Treasurer II 01:18:48 MannyG: Replying to "Yes, Kathleen is ref..." does the conference policy include volunteers not dealing with children at all? 01:19:01 David Calvert: Or that the fingerprinting wasn't good and needs to be redone 01:19:27 Jeff Lemasters Tahir: Do elders and/or deacons who are leaders but don't directly work with children have to comply either ab506? 01:20:22 David Calvert: From the Elders, we've been directed that Heads (head elders, head deacon) need to be live scanned. Not all elders or deacons 01:20:31 David Calvert: Sorry from the clerks 01:21:41 Jessica Gomez: Can members that don't have legal status be Livescan? 01:21:53 Branden Stoltz: Each church can decide however as a confirmation to the church community that all church leaders have completed background checks. 01:22:19 David Calvert: That's from the conference clerk 01:22:35 David Calvert: NOT everyone on board 01:23:57 Hilda Zambrana- Glendora Spanish SDA: Do all board members need to complete the Child Abuse mandated reported training in addition to live scanned ? 01:25:11 Hilda Zambrana- Glendora Spanish SDA: Thank yo 01:25:22 David Calvert: Who is in charge of making sure the training is kept up-to-date for continuing employees? (Since it expires every 2 years). 01:25:51 MannyG: It seems that by requiring all board members to have background check, it is going above beyond AB506. If for this reason a board member refuses to submit to background check, what should we do? 01:28:18 Joseph Gunawan: if there is a employee change and there is a delay due to training or other reasons, can there be a waiver? 01:35:03 Elder Ed: Is there an average percentage-to-pay for benefits? Roughly how much percentage wise do benefits cost in order to budget for them? 01:35:08 Mery Quinonez: IF an employee wants to get health insurance for the spouse that is not an employee, who pays for it the employee or the institution? 01:35:29 Mr. McConnehey: How do you perform safety training when everyones work place is different? 01:38:26 D_SITORUS: How can you ensure an employee such a custodian that works 4 or 6 hours in a shift comply with meal period/rest period? 01:41:08 David Calvert: Is the Treasurer the supervisor or the Pastor? 01:42:14 Henry: What if we want to reduce an employees hours. Do we need to process anything in addition to the change form? 01:45:21 D_SITORUS: Can we add an acknowledgment for employee to sign on the timesheet that they took all required rest/meal period? 01:52:37 Hilda Zambrana- Glendora Spanish SDA: Have the posters gone out yet? if so, how long ago? 01:54:49 David Calvert: who would the posters have been sent too? 01:54:50 Jose: can the employee working more than 20 hrs a week wave their benefits if the the church cant afford to pay benefits? 01:56:56 Jose: what if the employee sign a waiver before he or she is hired? 01:58:19 Mery Quinonez: If an employee did not work one day and did not requested a vacation time because he/she is saving vacation hours for a trip later in the year, how can the employer deal with this situation? 02:14:49 Mr. McConnehey: Same job, same church job or same conference job? 02:15:03 D_SITORUS: Can we get a report of sick & vacation accrued balance of our employee? 02:18:47 Joseph Gunawan: is it possible to add a separate column for lunch time? 02:20:29 SCC Committee Room: We can send a report of vacation accrued. We do not accrue sick hours. Each employee receives 48 hours per year of sick time. We can send a list of sick hours remaining for employees. Please email payroll@sccsda.org with a request for these items and we will send the information to you. 02:27:52 SCC Committee Room: To answer Mr. McConnehey’s question: The employee can have two jobs either at the same church or two different churches. In this case the teacher is a salary employee which does not apply this only applies to hourly employees. 02:28:20 Mr. McConnehey: Reacted to "To answer Mr. McConn..." with 👍 02:33:10 Mr. McConnehey: Honorarium in the form of money not if it’s a thing/item, correct? 02:35:13 Henry: Just confirming, under $100 total in cash/gift cards do not need to be reported? 02:35:59 Mr. McConnehey: So, the pastor’s need to pay the tax on things/items the church has gifted in a value in excess of $100? 02:37:11 SCC Committee Room: Cash/gift cards must always be reported as an honorarium to Robin. Deminimus applies when It is a thing/item such as a gift basket or a product. 02:40:38 Jose: what if the employee did not work that week that's why they did nit submit a timesheet 02:41:15 SCC Committee Room: Mr. McConnehey: Correct, if it’s an item/thing over $100, it will be considered as a 1099 item. Remember though, the threshold for 1099 items is $600. So if you give this particular person less than $600 in the calendar year, then the IRS won’t consider these items as taxable. But you as an organization still need to report it 02:50:30 Shari Elkins: So glad Ms. Kathleen is saying this - we appreciate the SCC payroll department very much! Our experience has been very positive. Even during busy weeks, they have been prompt in their responses to our questions or adjustment request. 02:50:48 Branden Stoltz: Reacted to "So glad Ms. Kathleen…" with ⭐️ 02:51:27 Kathleen Diaz, Treasurer/CFO: Glad to hear we are being of support to our churches 02:57:00 Mr. McConnehey: If the church is donated money for a particular ministry (not yet created) and the church decides not to go in that direction, how do we go about returning that person’s donation? 02:58:32 Kathleen Diaz, Treasurer/CFO: Great question. Donations when received for a specific purpose the become resteicted 02:58:38 Kathleen Diaz, Treasurer/CFO: Restricted 02:59:01 Kathleen Diaz, Treasurer/CFO: You could refund the funds to the donor or ask if they would like to reallocate them 02:59:41 Mr. McConnehey: The donor has asked the funds to be returned. How do I go about returning the funds/ 02:59:45 Kathleen Diaz, Treasurer/CFO: The church would then need to receive a letter indicating how they would like to reallocated their offering 03:00:06 Kathleen Diaz, Treasurer/CFO: Replying to "The donor has asked …" The church should return the funds 03:01:23 Mr. McConnehey: Replying to "The donor has asked ..." Do I work with the Auditing (Ewan) or Treasurer (Nick) on how that is done? 03:02:10 Kathleen Diaz, Treasurer/CFO: Replying to "The donor has asked …" Work with Ewan. 03:02:16 Mr. McConnehey: Reacted to "Work with Ewan." with 👍 03:03:25 Mr. McConnehey: There was an effort to move all churches to a Welfare exemption. Did this get accomplished? 03:05:54 Mr. McConnehey: A couple of years ago at a Treasurer Training, Asset Management said they were moving everyone to Welfare to allow greater flexibility with their ministries. How do we check if our church got moved to a different exemption? 03:10:18 Hilda Zambrana- Glendora Spanish SDA: If the church had a food bank and now we no longer have one do we have to change our status back? 03:11:55 Elder CJ: No. They don’t need to change their status 03:16:02 Hilda Zambrana- Glendora Spanish SDA: Reacted to "No. They don’t need ..." with 👍🏼 03:22:05 Mr. McConnehey: Is there a form we can fill out to change our exemption from Religious to Welfare? 03:22:25 Chris Jordan: That is done through our office 03:22:42 Mr. McConnehey: I’ll contact them, thanks! 03:36:01 noelia carter vnsda: Can our church have a credit card business account? 03:36:42 Jose: Why is it hard for SCC to provide EIN to the church treasurers 03:36:54 Debbie Ang: Some California banks are requesting that the church do DBA filing to open an account as they don't accept the IRS letters. Can we do DBA filing as a church? 03:37:45 Jose: i did requested but you are asking for church board minutes 03:38:11 Hilda Zambrana- Glendora Spanish SDA: What email should we use to request the change in signatories? 03:39:22 Chris Jordan: jrojas@sccsda.org and/or cjordan@sccsda.org 03:39:29 Hilda Zambrana- Glendora Spanish SDA: Reacted to "jrojas@sccsda.org an..." with 👍🏼 03:41:22 MannyG: Does the Conference have Employment Practices Liability insurance policy? if so, are the church officers supervising the church employees insured or covered by this policy? 03:41:34 Jose: until now i haven't received my request 03:42:49 Debbie Ang: How do we get an insurance claim processed for a backflow that was stolen from our church this year? The repair cost us close to $10k. Can the we get this covered by the property insurance and what is the procedure to get this claim processed? 03:44:14 MannyG: In case there is an employee complaint...against unlawful termination, harrassment, etc. 03:46:12 Chris Jordan: Hi Debbie Ann there is a form for making claims on our website 03:47:31 D_SITORUS: Replying to "How do we get an ins..." I don't think you want to file a claim for 10k, because if I'm not mistaken the church deductable is or close 10K. 03:48:27 Debbie Ang: Replying to "How do we get an ins..." Is that right? Thanks for the information. I will find out more. 03:48:36 D_SITORUS: What is the church deductible for liability insurance? 03:49:50 Debbie Ang: And what is the church deductible for property insurance? 03:51:56 Chris Jordan: The deductible is $10k. Please give us a call to talk through your situation. Sometimes there are things associated with a claim that aren’t considered that may make a difference. 03:53:11 Hilda Zambrana- Glendora Spanish SDA: Will the recording of this meeting be available for viewing at a later time? 03:55:51 Debbie Ang: Replying to "The deductible is $1..." We had tried to contact your department as well as the insurance carrier many times but have yet to receive a call back. I will ask Carol Sneed, our church secretary, to contact you again soon. Thank you for any assistance you can give us. 04:14:48 Mr. McConnehey: Replying to "Will the recording o..." Yes, I’d like to have my Pastor listen/watch the recording as well. 04:43:49 SCC Committee Room: The recording will be made available on the treasury website. It can take a couple of days for zoom to send us the video. Check for the video around the end of next week. 04:45:07 SCC Committee Room: The complete slideshow of all the topics is currently on the treasury website 04:46:44 Hilda Zambrana- Glendora Spanish SDA: Reacted to "The recording will b..." with ❤️ 04:47:00 SCC Committee Room: Scc.adventist.org/administration/treasury/treasurers-virtual-training 04:56:42 Branden Stoltz: The speaker is on mute 04:57:28 Branden Stoltz: We cannot hear. 04:57:31 SCC Committee Room: I’m not seeing her on mute. Can you still not hear her? 04:57:46 Mr. McConnehey: I can hear 04:57:51 Henry: It sounds great 04:57:56 Keith-Normandie Ave: Audio is clear 04:57:57 Justin Tonga: I can hear well 04:57:57 Elder Ed: Sounds good 04:57:59 Branden Stoltz: My apologies. I’ll figure it out my bad 05:00:44 Jose: if less $20k no need to report 05:01:28 SCC Committee Room: Correct, if less than $20,000 it does not meet the threshold of being significant enough to report 05:03:08 Jose: replacing carpet is that considered capital imporvements? 05:04:29 lisa fitzgerald: what if the money was donated 05:04:37 Jose: is the $20k minimum is that for just specific project/ 05:04:52 lisa fitzgerald: for a large project 05:06:00 Mark Wessel: Is the $20,000 threshold per contract? What if we had one contract for drywall and one for carpet? 05:06:21 Jose: i do have more questions 05:20:29 noelia carter vnsda: Can the person who created their own contract share it with us treasurers, please? 05:24:33 Justin Tonga: Could we please have all these recorded sessions today emailed to us? 05:26:33 Mark Wessel: Noelia - I can't attach the construction contract template we prepared for the Ventura church, so email me: Mark Wessel, msw500@gmail.com. 05:27:15 noelia carter vnsda: Thank you Mark Wessel, I will this week. 05:36:01 Mark Wessel: Does church clerk inform conference of treasurer turnover simply by updating eAdventist? 05:39:26 Shari Elkins: There definitely was a delay this year - September 2024 05:43:28 Jose: Usually we have until Dec 10 and April 1to pay property tax of 1st and 2nd installement 05:51:06 noelia carter vnsda: Thanks for the great explanation Kathleen 05:52:21 Shari Elkins: Sharing you expect a 10% increase is helpful and timely for budget planning. Is that for Property Insurance (not Liability?) 05:52:37 David Calvert: It would be very helpful if all of this was more transparent. There were several things mentioned that are "hidden" in the insurance bill, including the fact that the conference absorbs a portion. None of this seems well shared, but would help treasurers to understand and communicate these things to the churches. 05:55:44 Debbie Ang: We applied for remittance ACH in September. When will it take effect? At the end of October? Can we expect a confirmation letter of the starting date?